Document Storage Tips for Teachers
July 29, 2025
While digital record-keeping is becoming a more common practice in the education system, teachers often need to maintain some physical documents. From legally mandated documents like signed report cards to student work samples, the papers you have to keep track of can pile up quickly. If you’d like to become a more organized teacher, improving […]
While digital record-keeping is becoming a more common practice in the education system, teachers often need to maintain some physical documents. From legally mandated documents like signed report cards to student work samples, the papers you have to keep track of can pile up quickly.
If you’d like to become a more organized teacher, improving your document storage strategy is a great place to start!
Three Document Storage Solutions You Should Use as a Teacher
While there’s a wide variety of document storage solutions to choose from, we recommend focusing on three core options: binders, filing crates, and filing cabinets.
Binders for Daily Document Storage
Binders are great for storing everyday documents, such as lesson plans and extracurricular activity schedules. Consider color-coding them by purpose to make organizing them even more efficient. If you keep them on a shelf by your desk, it adds a pop of color to your classroom as well.
Filing Crates for Short-Term Document Storage
Depending on how many students you have in your class, binders may not be enough to keep handouts, graded and ungraded assignments, and other papers organized. A filing crate provides more room, and you can color-code and label its folders and dividers.
Filing Cabinets for Long-Term Records Storage
For documents related to student information, professional development, or test scores, we recommend keeping them in filing cabinets equipped with locks. Between binders, filing crates, and filing cabinets, a filing cabinet provides the most security. However, it also takes up the most space, which can be challenging for smaller classrooms.
If you need to use a filing cabinet but lack the necessary space in your classroom, we have an additional storage strategy: a storage unit from Total Storage Solutions.
How Self Storage Solves Your Document Storage Needs
A storage unit provides the additional space you need to be an organized teacher. Whether you need to stack multiple filing crates or line up multiple filing cabinets, we have a wide range of storage unit sizes to help you choose the option that fits your needs. We also have helpful features, like drive-up access, month-to-month leases, and temperature control to simplify your storage experience.
Simplify Document Storage With Total Storage Solutions
With locations throughout Arizona, California, Texas, and Utah, you can easily find a Total Storage Solutions-managed storage facility near your school or home. If you’re new to self storage, explore our FAQ page and storage and packing tips. When you’re ready to get organized for the next school year, rent or reserve your storage unit online today!
